Membership Agreement

These terms form a legal agreement between the Member and the Club (including its affiliates and subsidiaries). By purchasing a membership, you agree to the following:

1. Non-Refundable & Non-Transferable
- Memberships are non-refundable and non-transferable except under limited special circumstances.
- Membership fees fund Club operations and annual budgets.

2. Cancellation Before Season Start
- Members may request a 100% refund (less admin/finance fees) before the official season start date (typically April).
- Once the course opens, no refunds will be issued.

3. Refund Amount
- Refunds may be prorated based on time or circumstance, at the Club’s sole discretion.
- Golf season typically runs ~200 days, ending November 1.

4. Membership Credit
- After season opening, credits may be issued for special circumstances (see Section 6).

5. Transfer of Memberships
- Memberships may be transferred to an immediate family member (in good standing) in cases of injury or death, with proper documentation.

6. Medical or Special Circumstances
- Injured members may receive a prorated credit for future dues (doctor’s note required).
- In case of death, a spouse or child may receive a prorated refund or credit (death certificate may be required).

7. Notification Process
- Requests must be submitted in writing (letter or email) by the member or immediate family.
- Doctor’s notes must be legible and from a licensed physician.

8. Processing Timeframe
- Approved refunds may take up to 4 weeks.
- A void cheque is required for electronic deposit.

9. Non-Refundable Fees
- Administration and finance fees are not refundable.

10. Member Responsibilities
- Members must fulfill all obligations (return Club property, settle outstanding balances) before a refund is processed.

11. Exceptions & Disputes
- Members with outstanding house account balances will not receive any refund or credit until balances are paid in full.

12. Policy Changes
- The Club may modify these Terms & Conditions at any time.
- Updates are effective immediately upon posting to the Club’s website.

Waiver & Cart Agreement

(Collectively the “Waiver”)
THIS AGREEMENT AFFECTS YOUR LEGAL RIGHTS — READ CAREFULLY
Every customer or visitor to the Club must read and complete this Waiver before entering Club property or participating in Club Activities.

1. Understanding
This Waiver applies to the Cardinal Golf Complex (“the Club,” “We,” “Us,” “Our”) and its directors, officers, employees, volunteers, coaches, officials, lessees, and agents. “Customer” refers to anyone paying to participate, attending as a guest, or visiting the Club. If accompanied by a minor, I confirm that all statements herein are made on behalf of the minor and are truthful.

2. Risks: I understand that there are inherent risks (“Risks”) associated with:
- The game of golf
- Use of golf equipment and power carts
- Use of Club facilities
- Participation in sports, instruction, fitness, food & beverage services, or any other Club-organized programs or events (“Activities”)

3. Potential for Injury
I acknowledge the Risks include the potential for serious injury, death, or property damage.
These Risks may depend on my health, fitness, awareness, and conduct.

4. Assumption of Risk
I freely accept and assume all responsibility for all Risks and resulting loss, injury, or damage, even if caused by the Club’s negligence or breach of duty.

5. Use of Golf Carts
I acknowledge, represent, and agree to the following:
a) I am familiar with safe cart use and will:
- Keep carts off greens and tees
- Drive only on fairways or designated pathways
b) I will pay for any cart damage and am fully responsible for injury or property damage arising from cart use.
c) Only two people and two golf bags are allowed per cart; no minors may operate a cart.
d) The emergency brake must always be applied when parked.
e) Arms and feet must remain inside the cart when in motion.
f) Drivers must remain in full control and ensure the cart is in the proper gear before use.

6. Waiver of Claims & Release
In consideration of being on Club property and participating in Activities, I and my Legal Representatives (heirs, next of kin, executors, administrators, and assigns) agree to:
a) Waive all current and future claims against the Club.
b) Release the Club from all liability for injury, death, property damage, or loss, even if due to negligence or breach of contract.
c) Release the Club from liability for any illness, disease, or infection.
d) Indemnify and hold harmless the Club from all claims, damages, costs, or liabilities arising from my participation or that of my guests/minors.

7. Application
- This Waiver remains in effect for all future visits to the Club.
- Entry to the property is conditional upon agreement to this Waiver.

8. Governing Law
Governed by the laws of Ontario. Any legal action must be brought in Ontario courts.

9. Confirmation
I have read and understood this Waiver in full. I agree voluntarily and confirm that I am of legal age in Ontario.

Important Member Information

Member Account Policy
- A valid credit card must be on file at all times.
- To set up a house account: Visit the Pro Shop or log into your online account.

Booking Tee Times
- Members may book tee times online in advance.
- Tee times must be cancelled at least 24 hours in advance (non-weather-related).
- The primary booker is responsible for the reservation.

No Shows / Short Shows
- Failure to cancel 24 hours before play will result in a no-show fee for all absent members or guests.
- The primary booker is responsible for paying these fees.

Rules & Regulations
- Membership provides access to facilities but not ownership or equity in the Club.
- The Club may close for: Maintenance, repairs, improvements, or corporate events.
- The Club may accept or reject membership applications at its sole discretion and without explanation.

Age-Restricted 2026 Memberships
- Proof of age is required (eligibility date: April 1, 2026). Intermediate A: Born between 1987–1997. Intermediate B: Born between 1998–2008.

Reciprocal Membership Privileges
- Memberships include green fees at other Cardinal Golf Group courses.
- Cart plans do not apply at other courses.
- Limit: 2 reservations per course per month.
- Bookings allowed: Mon–Thurs: Anytime. Fri–Sun & Holidays: After 12 PM.
- Guests pay the full public rate.
- House account charges unavailable at other facilities.
- 7-day advance booking through the golf operations management team.

Food & Beverage Minimums
- Full: $500
- Full Spousal: $400
- Weekday: $500
- Weekday Spousal: $400
- Afternoon: $500
- Afternoon Spouse: $400
- Intermediate A: $350
- Intermediate B: $300

Prize Fund & GAO Fee
- Each membership includes a $60 Prize Fund & $40 GAO Fee.